Key Volunteer Job Description – Treasurer

WHAT RESPONSIBILITIES APPLY TO ALL CHAPTER OFFICERS AND DIRECTORS?

In addition to the responsibilities of their positions, Officers must:

  • Attend all Board meetings.
  • Prepare a preliminary budget and submit to the President.
  • Prepare a final report of the year’s activities, including final expense/income statement and recommendations for the following year.
  • Coordinate with other Officers, Directors and committee chairs as needed.

The Treasurer receives and disburses funds and manages the Chapter finances.

Specific Responsibilities

  • Receive and disburses all Chapter funds. Maintain Chapter financial accounts. Cash all checks promptly!
  • Secure signature cards and forms for changing signatures on all Chapter accounts before July 1.
  • Prepare the preliminary Chapter budget based on estimates of Chapter Officers. Submit to the Board for approval and revisions. Email a copy of the completed budget to AMA International Headquarters by August 1.
  • Monitor the disbursement of funds and compare income and expenses to the budget throughout the year. Prepare monthly reports.
  • Maintain official Chapter records with the date of each member’s last dues payment. Receive and verify dues collected and remitted monthly from AMA International Headquarters.
  • Present a monthly financial report of income and expenses at Board meetings.
  • Prepare a statement of financial condition at Year-End. Include a copy of the preliminary budget and the actual expenditures by category. Send copies to the President and AMA International Headquarters.
  • Submit annually required forms and applications (if necessary) for incorporation and tax exemption.
  • Information is available from AMA International Headquarters.
  • At Year-End, oversee completion of the Professional Chapter Financial Report Form, signed Signature Page and June 30 th Reconciled Bank Statement and send to IH by August 31.

Volunteer Opportunities at AMA Birmingham

Please select at least two areas of interest. Our goal is to match you with a committee of your choice.