The Secretary is responsible for assisting the President and President-Elect in chapter management. The Secretary also heads up and manages the chapter’s data strategy and provides holistic insights for the chapter. 

Specific Responsibilities

  • Assumes the responsibilities of the President or President-Elect in his/her absence or incapacity to serve. Coordinates and direct the activities of committees on behalf of the President
  • Calls for committee reports as needed
  • Attends the Chapter Leadership Summit
  • Handles other assignments or special projects as directed by the President or by the Board
  • Handles the assignment and removal of Board members in communication channels (website, Asana, Slack, internal Chapter Leaders app, social media, AMA email creation/suspension, etc.)
  • Manages the Chapters passwords throughout the year and during Board transitions
  • Acts as recorder of all Board meetings by taking notes and serving to the Board for approval
  • Maintains chapter files including:
    • Constitution and bylaws 
    • Chapter Board roster
    • Correspondence
    • Chapter history
    • Monthly and annual reports
    • Website (may call for a side committee if a lot of changes are needed)
    • Internal Chapter Leaders App
  • Manages the data strategy and acts as a source of documentation for the chapter
    • Learn how our Chapter uses Asana
    • Bring in or act as an expert as needed
    • Teach others how to best use or project management tool
    • Help with tasks as needed until committees are trained
  • Provides a holistic view of chapter insights to better guide decisions made in programming, membership, and digital aspects


  • Serves 3-6 hours per week
  • Attends AMA Birmingham programs and events
  • Attends monthly Executive Board meetings


  • Active AMA Birmingham member (required)
  • Degree in marketing, advertising, communications, data strategy or related professional experience with experience in project management, data analysis or direct marketing preferred
  • Excellent interpersonal and communication skills
  • Ability to work cross-functionally, coordinating across a large, dynamic organization with multiple Board members and committees