AMA Birmingham > Get Involved > Volunteer > COO & Secretary

ROLE DESCRIPTION: COO & SECRETARY

The Secretary is responsible for assisting the President and President-Elect in chapter management. Our COO & Secretary is responsible for strategizing with the President and President-Elect in chapter management. The role is significant in bringing structure and organization to the chapter and providing holistic insights for the chapter.
 

Specific Responsibilities

  • Assumes the responsibilities of the President or President-Elect in his/her absence or incapacity to serve. Coordinates and direct the activities of committees on behalf of the President
  • Calls for committee reports as needed
  • Attends the Chapter Leadership Summit
  • Works with VP of Marketing & Communications regarding communication channels
  • Handles relevant assignments or special projects as directed by the President
  • Handles the assignment and removal of Board members in communication channels (website, Asana, Slack, social media, AMA email creation/suspension, etc.)
  • Works with President to structure and update Slack channels
  • Works with President to organize and manage chapter’s Slack, Google Drive, and set up emails for Board members
  • Manages the Chapters passwords throughout the year and during Board transitions
  • Recorder of all Board meetings by taking notes and serving to the Board for approval
  • Maintains chapter files including:
    • Constitution and bylaws
    • Chapter Board roster
    • Correspondence
    • Chapter history
    • Monthly and annual reports
    • Website (may call for a side committee if a lot of changes are needed)
  • Acts as a source of documentation for the chapter
  • Manages chapter’s project management tool(s), such as Asana
    • Bring in or act as an expert as needed to guide Board on using our project management tool
  • Provides a holistic view of chapter insights to better guide decisions made in programming, membership, and digital aspects

 

NOTE: This position/role may have an assistant volunteer to assist them with tasks.

 

Commitment

  • Serves 3-6 hours per week
  • Attends AMA Birmingham programs and events
  • Attends monthly Executive Board meetings

 

Qualifications

  • Active AMA Birmingham member (required)
  • Degree in marketing, advertising, communications, data strategy or related professional experience with experience in project management, data analysis, or direct marketing preferred
  • Organized coordinated with a strategic mindset and business acumen
  • Excellent interpersonal and communication skills
  • Ability to work cross-functionally, coordinating across a large, dynamic organization with multiple Board members and committees